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Appeals

Student Academic Appeals

An academic appeal is a student’s request to review a decision that affects their academic standing or progress, such as a final grade or academic action. You may appeal a decision if you believe university policy was not followed or if a procedure was applied in error.

UCF Policy 4-412 outlines the procedures, roles, responsibilities and timelines for submitting a grade appeal or academic program appeal.

Grade Appeal Policy

Applies to graduate and undergraduate students

You may submit a grade appeal if you believe that your final grade was not based on the grading policy and procedures in the course syllabus, did not follow UCF’s syllabus policy, or lowered for reasons not related to your academic work.

Grade appeals must be filed for the final course grade posted in myUCF. You cannot appeal an individual assignment grade or submit an appeal based on concerns about course content or how the course was taught.

Preparing to Submit a Grade Appeal

Learn all the steps needed to file a grade appeal by downloading our Grade Appeal Process Decision Tree. We also have separate flyers available for students and faculty that provide an overview of the process. In addition, you may also choose to read UCF’s 4-412 Student Academic Appeals Policy (Section A).

Grade Appeal Process Decision Tree

Undergraduate Students

Download and complete the Undergraduate Grade Appeal Form and email it to gradeappeals@ucf.edu.

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Graduate Students

Complete and submit the online Graduate Grade Appeal Form.

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FAQs

Before your grade appeal can be reviewed, you must include the following:

  • Completed and signed Grade Appeal Form.

  • Summary of your grade concerns and the outcome you’re seeking. If you need more space, you may include additional pages with your form.

  • Email or other written correspondence with your instructor about your grade concern. If you intend to file an appeal, you must begin the informal process with 20 business days of final grades posting on myUCF (refer to the Academic Calendar for dates). You must provide your instructor with all issues that you are including in your appeal.

  • A copy of the full course syllabus. Partial copies, screenshots or excerpts will not be accepted.

  • A copy of your final grades from myUCF.

If any of these items are missing, the committee will ask you to provide them before your appeal is reviewed.

Graduate students: Complete the online Grade Appeal Form.

Undergraduate students: Download and submit the Grade Appeal Form, attach required documents in one PDF document and email it to gradeappeals@ucf.edu.

Organize your documents in the following order:

  1. Completed and signed Grade Appeal Form (include additional pages if needed).

  2. Correspondence with your instructor regarding your grade concerns.

  3. Full copy of the course syllabus.

  4. Copy of your final grades from myUCF.

Do not submit links to shared documents, such as OneDrive or Google Drive. The committee cannot access shared links, and your appeal will be delayed until you send all file attachments.

Grade appeals alleging a discrepancy between the stated grading policy and the procedures outlined in the course syllabus may be considered if a student can provide evidence of one or more of the following (including but not limited to):

  • Grade weight categories were changed from those listed in the syllabus.

  • An extra credit assignment listed in the syllabus was not included in the final grade calculation.

  • The syllabus explicitly allows late assignment submissions (e.g., up to two days after the due date), but the student was not given the opportunity to submit it within that timeframe.

Grade appeals alleging that grades were lowered for nonacademic reasons may be considered if a student can provide evidence that their final grade was negatively affected by factors other than an error in the final grade calculation.

No. Individual assignment grades cannot be appealed. Assignment, exam and project grades are determined based on the instructor’s professional judgment. If you have questions or concerns about a specific grade, you are encouraged to speak directly with your instructor. You may also contact the department chair or the school director under which the course falls.

No. The grade appeal process does not apply to requests for a review of a final course grade. If you have questions or concerns about how your final grade was calculated, contact your instructor first. You may also reach out to the department chair or school director responsible for the course for further clarification.

Academic Program Appeals

Applies to graduate and undergraduate students

You may submit an academic program appeal if you believe that a decision or action by your department, college or graduate program deviates from the program or university’s policies.

Before submitting an academic program appeal, read UCF Policy 4-412 (Section B) and review the Academic Program Action Appeals Process Decision Tree.

All Other Academic Program Actions Decision Tree

Undergraduate Students

Download and complete the Program Action Appeal Form and email it to gradeappeals@ucf.edu.

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Graduate Students

Complete and submit the online Graduate Program Appeal Form.

OPEN FORM

Denied Program Changes and Automatic Graduation Decision

Applies to undergraduate students

You may appeal denied program changes and automatic graduation decisions. Filing an appeal may postpone graduation.

Before submitting a denied program change or automatic graduation appeal, read the Timely Academic Progress Towards a Degree policy, read UCF Policy 4-412 (Section B) and review the Denied Program Changes & Automatic Graduation Decision Tree.

Timely Academic Progress Program Changes and Automatic Graduation Decision Tree

Undergraduate Students

Download and complete the Timely Academic Progress Appeal Form and email it to ous@ucf.edu.

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Timely Academic Progress Toward a Degree Policy

You may appeal a decision about awarding your primary degree (including automatic graduation or degree-conferral decisions). Filing an appeal may postpone your planned graduation date. Before submitting an appeal, read UCF Policy 4-412 (Section B) and review the Denied Program Changes & Automatic Graduation Decision Tree.

Before submitting an appeal, you must discuss it with the Academic Success Coach (ASC) director or the faculty program director in the college that houses your major within 10 business days of receiving the decision.

If, after receiving the ASC or faculty director’s response, you wish to proceed, you must submit a written appeal within 10 business days. Your appeal will be reviewed by the Office of Undergraduate Studies.

If your appeal is not approved, the original decision remains in effect. If your appeal regarding the awarding of your primary degree is denied, you will be submitted for graduation and degree conferral.