Drop & Withdrawal Petitions

Late Drop

A late drop is considered if you are unable to complete the semester due to a documented extenuating circumstance, such as the death of an immediate family member, involuntary call to military service, or a documented administrative error by the university. A late drop is usually for all classes taken in the term. A late drop petition must be submitted to Academic Services within six months of the end of the term for which the late drop is sought, as mandated by the Board of Governors policy. If approved, a late drop will result in a full refund of tuition fees and the complete removal of the course from your academic record.


Late Withdrawal

A late withdrawal is considered if you can’t complete the semester because of a documented extenuating circumstance that occurs after the withdrawal deadline. For instance, being the primary caregiver of an immediate family member who becomes seriously ill or injured. A late withdrawal is usually for all classes taken in the term. A late withdrawal petition must be submitted to Academic Services within one year of the end of the term for which the late withdrawal is sought. A late withdrawal does not refund tuition fees or release financial liability. If a late withdrawal is approved by Academic Services, a grade of “WP” (Withdraw Passing) or “WF” (Withdraw Failing) will be assigned by the instructor according to your academic performance. A “WP” has no effect on your  GPA and a “WF” is calculated as a failing grade in the GPA.

Talk to your professor before pursuing a late drop or late withdrawal petition. Your professor should be informed of your intent to change the registration status of your class(es). A late drop or late withdrawal may affect financial aid awards, student visa status, and on-campus housing accommodation.


Medical Withdrawal

A medical withdrawal is considered if you are unable to complete the semester due to a serious medical condition (physical or psychological). Your medical provider(s) will need (be asked) to provide appropriate medical documentation using the forms provided by our office. A medical withdrawal is usually for all classes taken in the term. The medical condition should have arisen during the given semester from which withdrawal is sought. If you were aware of the medical condition prior to the beginning of the semester, you must provide medical documentation demonstrating that there was a change in the condition during the semester that resulted in your inability to meet course requirements.  

If approved, a grade of “WM” (withdrawal due to medical reason) will be recorded for each affected course. A “WM” grade has no effect on your Grade Point Average. An approved medical withdrawal will also include tuition refund only if the completed petition was submitted to Academic Services before the six-month submission deadline, as mandated by the Board of Governors policy. If an approved medical withdrawal is submitted past the six-month deadline but within one year of the end of the term for which the medical withdrawal is sought, a “WM” grade will be recorded for each affected course but no refund will be provided.

 


How to file a late drop, late withdrawal, or medical withdrawal petition:

  • Complete the ‘Petition Eligibility’ survey located on our website;
  • Email Academic Services (acadserv@ucf.edu) from your @knights.ucf.edu account with your name, UCF ID (formerly known as PID), brief summary of your situation, and the semester involved in your request;
  • Or speak with an Academic Services advisor in person. We are located in Millican Hall, room 210. Please call beforehand to confirm walk-in hours.

Due to student privacy policies, we can only give forms to and accept forms from the student requesting them – please do not have friends or family pick up or drop off forms. Once you have received the forms and filled them out, please submit the completed petition to our office with a photo id or mail it to us. Faxed or emailed documents will not be accepted in lieu of the originals. It is the student’s responsibility to ensure that Academic Services has received the petition request.

 

Appeal Process

  • If you have recently been denied undergraduate admission to UCF, contact Undergraduate Admissions for information about how to appeal that denied admission decision.
  • You can appeal a decision on an  administrative record change petition to the Admissions and Standards Committee, provided there is a legitimate reason for the appeal. A general dissatisfaction with the decision is not adequate grounds for an appeal. New information or additional supporting documentation not originally submitted with the initial petition must be provided to the committee for consideration. Thoroughness is extremely important to the appeal process. Be sure all additional  facts are included as well as all possible sources of documentation.

Medical Hold Removal

If you are ready to get back to class, it’s time to apply for a medical hold removal.

How to file a medical hold removal application:

  • Complete a Removal of Medical Hold form. You and your physician(s) will need to complete the form. Your physician(s) must forward the original form to Academic Services at the address on the form. If more than one physician will complete the form, you may make a copy of the form or request one from Academic Services.
  • Write a letter of progress addressed to the committee, indicating the following:
    • How you have treated your medical condition, and your plans for continuing treatment when you return to classes, if applicable.
    • Your future plans for returning to the university, including your intended course load for the semester and your plans for academic success in these classes.
    • Email (acadserv@ucf.edu), submit in-person (Millican Hall, Room 210), or mail (P.O. Box 160125, Orlando, FL 32816-0125) the letter (during the application window). If you submit the letter in-person, you must bring your valid student UCF ID.

Once Academic Services receives your completed forms and supporting documents, the committee will review it on a first-come, first-serve basis. Submitting incomplete information and not providing all required documentation will delay the review of your application.

If you need the Removal of Medical Hold form, please email acadserv@ucf.edu with your name, UCF ID and the semester you are applying to have your medical hold lifted.

FAQ

How can I obtain the forms for Late Drop/Late Withdrawal/Medical Withdrawal?

To obtain the forms for an administrative record change, you must contact an Academic Services’ advisor. You can visit the office (Millican Hall, Suite 210) during advising hours. Be sure to contact the office to check the hours via email (acadserv@ucf.edu) or phone ((407) 823-2691).

If you are unable to come to our office, please email us with:

  • Your name
  • UCFID (formerly known as PID)
  • What you are trying to do (e.g. apply for a late drop)
  • What semester and classes the request will affect.

An advisor will send you the required forms. You can return the form via email or the US Postal Service. If you mail your information, we recommend that you obtain a delivery receipt.

Mail address:

Millican Hall, Room 210
P.O. Box 160125
Orlando, FL 32816-0125

You will receive a response within two weeks.

Please note that due to student privacy policies, we can only give forms and accept forms from the student requesting them.  Please do not have friends or family pick up or drop off forms.

What is the difference between a Late Drop and a Late Withdrawal?

A Late Drop and a Late Withdrawal are the same as a Drop or Withdrawal except that they are petitioned after their respective deadlines (Please check the Academic Calendar for dates). If approved, a Late Drop results in a full refund of tuition fees and the complete removal of the course from the student’s academic record. If approved, a Late Withdrawal does not refund tuition fees and a grade of “Withdraw Passing” (WP) or “Withdraw Failing” (WF) will be assigned by the instructor according to the student’s academic performance.

What is the difference between a “Withdraw Passing” (WP) and a “Withdraw Failing” (WF)?

A “WP” has no effect on the GPA whereas a “WF” is the same as a F and is calculated as a failing grade in the GPA. If your petition for a Late Withdrawal is approved, each course of the petition is assigned a “WP” or “WF” based on the professor(s) input. Talk to your professor before pursuing a Late Withdrawal petition.

Can my professor withdraw me from his/her course?

No. Your professor can support your decision to petition but does not have the authority to approve your petition. If your petition is approved your professor’s input will determine if you receive a “Withdraw Passing” (WP) or a “Withdraw Failing” (WF) for the course. Talk to your professor before pursuing a Late Withdrawal petition.

How do I remove my Medical Hold?

The deadlines for receiving both your Removal of Medical Hold form from your doctor and your letter to the Committee are located under “Medical Hold Removal Applications” on our website: https://www.academicservices.ucf.edu/

If you no longer have the Removal of Medical Hold form, please e-mail acadserv@ucf.edu with your name, PID and the semester you are applying to have your medical hold lifted.

You and your physician(s) will need to complete the Removal of Medical Hold Form and have your physician(s) forward the original form to Academic Services at the address on the form. If more than one physician will complete the form, you may make a copy of the form or request it from our office that another blank copy be sent to you.